Whether you’re a veteran or beginner QuickBooks user, and whether you’re a sole-proprietor or a business owner overseeing multiple employees, there are a number of tips, suggestions, and guidelines for using QuickBooks effectively and efficiently. These will help you spend less time managing your accounts and handling errors, enabling you to spend more time running the important parts of your business. Listed below are the core guidelines for maintaining your QuickBooks company file in an efficient manner. By following these quick steps, you’ll move through your daily or weekly QuickBooks maintenance and can get on with the rest of your day.
A) Acquire Additional Training (or) Hire an Accounting Service
If you don’t have the expertise to manage QuickBooks on your own, you will want to set some time aside so that you can learn the ins-and-outs of QuickBooks in order to operate it effectively. If you would like to set yourself or your employees up to excel at QuickBooks, you can arrange training sessions and other support services. However, some businesses may be better off hiring an accounting service to manage financial records and bookkeeping. Once you decide between extending your knowledge or hiring an accounting service, give us a call and we’ll help you through the proper steps.
B) Browse Through and Review Recent Transactions
Whenever you’re looking to update your QuickBooks records, always take a look at recent transactions. Ideally, you want to go back as far as the last time you were checking on your records and doing maintenance on your QuickBooks company file. This will help you analyze your financial progress over the recent week, month, or even year. You’ll be able to identify where your company is making and spending the most money, when money is being spent, and for what reasons.
C) Clean Up Incorrect Entries
From time to time, you’ll find abnormalities and incorrect entries in your financial records. By following the second step and reviewing your recent transactions, you’ll minimize the amount of faulty information that’s being reported to you about your financial history. Any time you locate an incorrect entry, fix it right away. Some errors may take some digging in order to discover when it happened and what the correct information actually is, but it’s worth it in the end in order to keep your books and ledgers accurate.
While the above steps have broken down the QuickBooks maintenance process into as few steps as possible, it’s easy to be overwhelmed by all that QuickBooks has to offer. We can help you out every step of the way and can help support you and your business as you adjust to utilizing QuickBooks. We are capable of training individuals 1-on-1 or entire teams within an organization. QuickBooks is a program designed to make running your business easier, not harder, so let us help you with your QuickBooks maintenance.
Back Office Support Solutions offers a wide variety of services to businesses across the United States. We offer full services to meet your company’s changing needs in accounting, bookkeeping, HR support, management consulting, financial statements, payroll, operations, and much more. Contact us for a free consultation.